Here is an example of a populated AI Readiness/Transition Roadmap template for “Anytown, USA”.

Courtesy of Cincinnati AI Catalyst

AI Readiness/Transition Roadmap for Anytown, USA

Organization Name: Anytown, USA

Department:  Administration or Information Technology

Roadmap Prepared By: IT Leader, Citizen Representative, Administration Representative

Date: August 11, 2024

1. Vision & Objectives

• Overall Vision: To transform Anytown into a smart city by integrating AI-driven solutions that enhance public services, improve citizen engagement, improve customer service to citizens and optimize municipal operations.
• Key Objectives:
  1. Enhance public road safety through predictive maintenance and AI-driven issue reporting systems.
  2. Improve city infrastructure management with AI-based predictive maintenance.
  3. Increase citizen engagement through AI-powered communication platforms.
  4. Optimize city services, such as waste management and traffic control, using AI and data analytics.

2. Current State Assessment

• Existing Technologies:
  • Legacy systems for collecting issues and prioritizing/scheduling repairs.
  • Basic IoT sensors for infrastructure monitoring.
  • Traditional communication channels (phone, email) for citizen engagement.
• Skills & Expertise:
  • Limited AI expertise among IT staff; strong foundation in data management.
  • No dedicated data scientists; reliance on external consultants for complex analytics.
• Data Infrastructure:
  • Data silos across departments; limited integration and accessibility.
  • Inadequate data governance policies.
• Governance & Policies:
  • Outdated IT governance structure; no AI-specific policies.
  • Basic cybersecurity measures; no AI ethics guidelines.

3. Gap Analysis

• Technology Gaps:
  • Lack of integrated AI platforms for safety and infrastructure management.
  • Inadequate data integration tools across city departments.
• Skills Gaps:
  • Need for AI training for IT staff.
  • Lack of data science expertise within the city workforce.
• Data Gaps:
  • Poor data quality and limited access to real-time data.
  • Need for enhanced data governance and security protocols.
• Policy Gaps:
  • Absence of AI ethics and governance frameworks.
  • Need for updated IT governance policies to support AI initiatives.

4. Action Plan

• Short-Term Actions (0-6 months):
  1. Conduct AI training for IT staff and key administrative personnel.
  2. Implement a pilot AI project in the road maintenance department for potholes.
  3. Develop and adopt an AI ethics and governance framework. 

• Medium-Term Actions (6-18 months):
  1. Deploy AI-based predictive maintenance systems for city infrastructure.
  2. Launch an AI-powered citizen engagement platform.
  3. Integrate data across city departments to support AI initiatives.
• Long-Term Actions (18+ months):
  1. Expand AI solutions to other city services, including waste management and traffic control.
  2. Establish a dedicated AI and data science team within the IT department.
  3. Regularly review and update AI policies and governance frameworks.

5. Resources & Budget

• Required Resources:
  • AI software platforms for maintenance, infrastructure, and citizen engagement.
  • Data integration tools and cloud storage solutions.
  • Training programs for staff development in AI and data science.
• Estimated Budget:
  • Short-Term: $250,000 for AI training and pilot projects.
  • Medium-Term: $1,500,000 for AI deployments and data integration.
  • Long-Term: $3,000,000 for full-scale AI implementation and team expansion.

6. Monitoring & Evaluation

• Key Performance Indicators (KPIs):
  • Increase in predictive pothole repair (Road Safety).
  • Decrease in infrastructure repair costs through predictive maintenance (Infrastructure).
  • Increased citizen satisfaction and engagement levels (Citizen Engagement).
  • Improved data quality and integration across departments (Data Management).

• Review Schedule:
  • Quarterly reviews of pilot project outcomes.
  • Biannual assessments of AI implementations across city services.
  • Annual review and update of AI governance and ethics frameworks.

Approval:

• Name & Title: Jane Doe, City Manager
• Signature: ____________________________

This example template for Anytown, USA illustrates how a local government can populate the AI Readiness/Transition Roadmap with specific actions, resources, and evaluation metrics tailored to their needs and objectives.